Reference Number: AG9259561415

Date Posted: 04/15/2025

Country: Canada

Province: Ontario

City: Etobicoke

Job Type: Temp to Perm

Salary Range: $31.00 - $31.00

Job Description

Our Client in the Health Industry is looking for a Senior Administrative Assistant to join their team.

What we offer:

Location: Etobicoke M9W 5P3 – Work from Site
Pay: $ 31/hr. plus 4% vacation pay
Start Date: ASAP - (6 months contract) with possible extension
Shift: Days, Monday to Friday – 37.5 hours per week

What you'll do:

As a Senior Administrative Assistant, you will be accountable for the effective and efficient coordination of information and documentation, and the provision of administrative support to the VP and Director and team.

Extensive calendar management including scheduling/rescheduling regular and ad hoc business meetings, videoconferences and webinars, and managing meeting resources
Plan and coordinate large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources
Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries
Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes
Prepare PowerPoint presentations Prepare conference registrations. Set up videoconferencing for meetings
Prepare and submit executive expense reports in timely manner. Code and track invoices and submit for payment in timely manner
Prepare monthly/quarterly/annual and ad hoc reports
Answer multiple phones lines, takes messages, and screens and redirects calls (only if additional lines added to phone)
Receive and redirect inquiries through Contact Us on external website (if applicable)

What we’re looking for:

Post-secondary education in an administrative related field
3+ years of experience in providing administrative support to C Level executives
Superior knowledge and demonstrated experience in the use of MS Office 365, excel, PowerPoint, Visio
Excellent organizational skills to coordinate and ensure priorities are established and deadlines are met
Ability to perform a multitude of duties without operational disruption particularly across multiple time zones
Ability to remain flexible to ensure tasks are prioritized and deadlines are met
Ability to learn and operationalize organizational policies and procedures

Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today!

Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly.

Drake International is an equal opportunity employer and champion accessibility, inclusivity and diversity in the workplace. We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at [email protected]

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Refer a Friend
Introduce your friends to Drake and we will pay you up to $500* if we place your friend in a permanent position. You can also earn $50* if we place your friend in a temporary assignment. * Please see your local branch for details. (Offer not available in the province of BC)

Date Posted:
04/15/2025

Job Category:
PRO - Administrative Services

Job Location:
Etobicoke, Ontario

Job Type:
Temp to Perm

General Information

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