Our client, a well-established engineering and construction company in Richmond (Ottawa), ON, has partnered with Drake International to find an organized and proactive Office Manager / Operations Coordinator to join their team full time onsite. This is an opportunity to become the operational backbone of a growing business that values precision, safety, and service excellence.
If you thrive in a role where every day brings variety and enjoy being the go-to person who keeps everything running smoothly, we want to hear from you.
What We Offer
- Pay: $22.00–$27.00 per hour (commensurate with experience)/ Salaried option available
- Job Type/Shift: Full-time, Monday to Friday (8:00 AM – 5:00 PM), over time compensation
- Benefits: Extended health care, on-site parking, casual dress
What You’ll Do
As the Office Manager / Operations Coordinator, you will be the first point of contact for clients, vendors, and team members while ensuring smooth day-to-day operations. This is a hands-on role that blends administrative support, financial coordination, compliance tracking, and operational management.
Key Responsibilities include:
Administrative & Front Office
- Act as the first point of contact for calls, emails, and walk-in visitors
- Maintain organized digital and paper filing systems
- Order and manage office supplies and operational materials (ticket books, cheques, etc.)
- Maintain printers, including large-format blueprint printing
Project & Operational Support
- Handle new project inquiries: collect details, open files, liaise with suppliers, and prepare for estimating
- Call in project locates through Ontario One Call and track progress
- Process permits (building, septic, road cut, demo) and coordinate inspections
- Compile septic system packages for clients and schedule pumping or delivery services
Compliance & Licensing
- Track and renew all MTO compliance (CVOR, stickers, emissions testing, overwidth permits)
- Maintain equipment and vehicle maintenance records in collaboration with mechanics
- Register vehicles and equipment for municipal/provincial hire every two years
- Manage security clearances for staff (fingerprinting, renewals) and maintain company FSC clearance
Financial Administration
- Calculate payroll hours, OT, vacation, stat pay, deductions, and reimbursements for processing
- Handle AR/AP, petty cash reconciliation, and deposits
- Pay utility and office service bills online
- Coordinate with bookkeeper for year-end reporting
- Manage insurance renewals and provide COIs as requested
Human Resources & Safety
- Complete new staff onboarding paperwork and organize training/orientation
- Maintain WSIB compliance and MSDS sheets
- Lead bi-weekly health and safety meetings and update manuals per legislation
- Submit WSIB forms for any workplace injuries
Facilities & Building Management
- Oversee building vendors (cleaning, waste removal, window washing)
- Track lease renewals, rent increases, and manage tenant communication
- Manage supply of building essentials (paper products, etc.)
Additional Tasks
- Handle disputes with suppliers and resolve billing discrepancies
- Submit annual pit production reports
- Support marketing efforts (website updates, publications)
- Organize storage areas and manage annual file turnover
- Manage building keys and security systems
What We’re Looking For
- Proven experience in office administration or operations support
- Strong organizational and multitasking skills
- Proficiency with Microsoft Office (Word, Excel); QuickBooks experience is an asset
- Knowledge of compliance processes (MTO, WSIB) and permit handling
- Excellent verbal and written communication skills
- Valid driver’s license and ability to travel locally as needed
- Asset: Eligibility for Secret Level II Security Clearance
Our team is eager to connect with candidates who meet these requirements. If this sounds like a fit for you, we invite you to apply today!
About Drake International
Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly.
Drake International is an equal opportunity employer and champions accessibility, inclusivity, and diversity in the workplace. We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative
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